How it works

One confined space, from its assessment to every entry

Every space gets one signed assessment, and every entry into it gets a permit bound to that assessment.

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From the paper permit to one record for the space

The paper way and the Anchor way

Eight things that change when the permit moves off paper.

Written once, used every time

On paper

The assessment's hazards and controls are copied onto every permit by hand.

In Anchor

Every permit draws its hazards and controls from the signed assessment.

Nothing to number, date or stamp

On paper

Someone writes the permit number, the date and each signing time, and stamps the form.

In Anchor

Permit numbers, dates and signature times are recorded as the permit is filled in.

Found in seconds

On paper

Finding last month's permits for one space means finding the right binder.

In Anchor

Every permit for every space is in one place, listed by space.

An inspector gets a link

On paper

Someone gathers the binder and delivers it.

In Anchor

The signed assessment is at an address you send.

Everyone on the same record

On paper

The crew, the office and the competent person each hold a different copy.

In Anchor

The crew at the space, the supervisor in the office and the competent person off site work in one record at once.

The audit trail writes itself

On paper

Someone keeps a log by hand.

In Anchor

Who signed, revised, reviewed or withdrew, and when, is recorded as it happens.

Work does not stop for a revision

On paper

While the assessment is rewritten, crews are left asking which version to follow.

In Anchor

The signed assessment stays in force while the new one is drafted, until the revision is signed.

Paper still counts

On paper

A crew without a device or a connection fills in a printed permit.

In Anchor

The scan is uploaded, filed against the same signed assessment and reviewed.

Set up and assess

  1. Register your spaces

    Add each facility and its confined spaces. A firm can hold many client companies, each with its own facilities.

  2. Write the assessment

    A competent person completes the 13 sections: the space, atmospheric hazards, controls, PPE, access and rescue equipment, and the rescue plan.

  3. Send it for review, if you want to

    A firm can send a draft to its client, who comments field by field and marks it reviewed before it is signed.

Sign it and run permits

  1. Sign the assessment

    A credentialed competent person signs, and that locks the assessment. From that moment its signed copy cannot be changed.

  2. Fill in permits at the space

    Crews fill in a digital permit on a phone or tablet, bound to the signed assessment for that space.

  3. Or use paper

    Print a blank permit, fill it in by hand, and upload the scan. It is filed against the same assessment and reviewed.

Paper still counts

A crew without a device or a connection fills in a printed permit. It is uploaded and filed against the same signed assessment.

A printed permit, filed against the same signed assessment
Sample data

Keep it current

  1. Revise

    A revision is a new draft copied from the signed assessment. The signed one stays in force until the revision is signed.

  2. Withdraw

    If the space must not be entered under the assessment, withdrawing takes it out of force at once, with a recorded reason.

  3. Look back

    Every signing, revision, review and withdrawal is written to the audit trail, with who did it and when.

Who does what

Your team

  • Registers facilities and spaces
  • Fills in entry permits at the space
  • Uploads paper permits and reviews them

Your competent person

  • Writes the hazard assessment
  • Signs it, and revises or withdraws it
  • Owns the professional judgement in it

Anchor

  • Records every step and who took it
  • Locks the hosted copy once signed
  • Gives no opinion on whether your documents comply

See it against your own spaces

A 30-minute walkthrough of this flow, using the kinds of spaces and permits your crews deal with.

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